Mosaic Planning and Controls

Scheduling Consultancy and Support

Consulting and Contract Staff Services

Mosaic's consultants have a wide range of skills, honed over 30 years, designed to enhance the ability of business to harness the skills of their staff to plan and track projects. Effective project management delivers the framework within which people can combine their talents and work towards achieving common goals. Mosaic's services are designed to enhance the ability of business to harness the skills of their staff to plan and track projects, spot new opportunities and reshape services to seize the competitive advantage. The Mosaic Project Services team have been helping organisations deliver successful project outcomes by providing effective support services to our clients and their projects for over 25 years (view client list). We customise the delivery of our services and level of assistance offered to provide the optimum return on investment for each client. Options include :-

  • Stakeholder Circle® implementation and support services. We remain actively involved in the development of the Stakeholder Circle and have the know-how and data management systems to assist in implementing this best practice system - see more on the Stakeholder Circle.
  • Project office implementation, development and support including project administration and data systems. Mosaic can help develop the key facets of a PMO's role including:
    • Methodology (simple and scalable),
    • Mentoring (including training), 
    • Measurement (QA and reports), plus
    • Providing a 'home community' for the organisations project managers.
  • Facilitated in-house workshops focused on project or program Risk Management, Stakeholder Management, and Schedule Management.
  • Short term "Project Start-up" planning and support.
  • Claims preparation and analysis (including Expert Witness work) - see our ADR and Dispute Management Section.
  • Developing customised schedule control systems and services including the use of Earned Value techniques, resource scheduling and optimisation.
  • Assisting with Project overviews, recoveries, etc.
  • On Site "one-on-one" training coaching and Mentoring Skills transfer and project team support (provided by a Mosaic team mentor).
  • Delivering formal Project Management Training including our Stakeholder Circle® and 5-STEPS methodologies plus PMP and CAPM exam preparation. Mosaic is a PMI endorsed Registered Education Provider (R.E.P.).

Within all of the above, our key area of expertise is the use of integrated systems to deliver effective outcomes. The services offered by the Mosaic Team extend beyond basic requirements to include helping our clients build resilient internal processes and take ownership of the processes developed.

Please Contact Us to discuss ways Mosaic can assist your projects 



On-Site Support (Project planning and controls)

Mosaic offers on-site software training and support focusing on the implementation of practices and procedures to optimise the way the project management software is used as a tool to assist in developing effective schedules to plan and control time, resources and costs on your project(s). Our consultants work with the project team members (or project office staff) to build, monitor and report on ‘live’ project schedules. Mosaic’s consultancy has two key objectives:

  • Assist in developing an effective schedule and implementing effective schedule control processes for the project or business (including to the extent necessary: time, resources and cost; planning, updating, and control).
  • Transfer the necessary skills and know-how to the in-house team members responsible for the on-going use and maintenance of the schedules and systems.

Mosaic’s involvement on-site is designed to taper off as in-house skills and confidence build, our overall commitment is planned to meet the specific requirements of an organisation and adjusted based on actual experience. Mosaic’s on-site support can be augmented with both formal software training courses and project management training courses (including PMP, CAPM, Stakeholder Circle™, and/or Earned Value). 

Typically, our consultant will have a fairly intense involvement with the team at the beginning of the process (ranging up to a full-time commitment). Once the overall system and procedures are established to the satisfaction of the host organisation, visits are scaled back as in-house skills are developed. Eventually, all that is needed to maintain skills and schedule quality is an occasional visit for an overall ‘health-check’ (typically scheduled at two or three monthly intervals) and the occasional telephone support to assist with a specific problem. The on-going involvement of our consultants with the team allows Mosaic to provide effective short-term assistance to help with peak workloads and staff shortages; we are already familiar with the businesses, its procedures and people. Where appropriate one-on-one mentoring is provided


Expert Witness & Claims Analysis

Forensic schedule analysis. Mosaic, our associates and consultants have extensive experience in the preparation, analysis and defending of contract claims. Our preference is to resolve problems before they become major by proactive management of projects.

Our key areas of expertise of dispute management are:

  • Analysing project schedules Making and defending Extension Of Time (EOT) and other time-based claims (Delay, disruption, etc) for all industries.
  • Assessing delay and prolongation costs (for both making and defending claims) (View paper - Delay, Disruption and Acceleration Costs).
  • Assessing acceleration costs and resource requirements (for both making and defending claims)
  • Reviewing and understanding the requirements and obligations contained within contracts.
  • Analysing contract administration systems and procedures.

Dispute and claims management services offered by Mosaic include:

  • Preparation of claims on behalf of clients
  • Analysis and review / defence of claims made against clients
  • Preparation and presentation of Expert reports to legal representatives for use in Courts, Adjudication and/or Arbitration.
  • Acting as an Expert witness in those proceedings.

Our areas of expertise are primarily:

  • Construction contract and subcontract claims.
  • ICT contract negotiation and dispute resolution.
  • Small business negotiation and dispute resolution.

Please contact us to discuss ways Mosaic's team can assist your business and/or projects